Creating partial family Gedcoms

[Tracey]

I did this years ago but cannot remember how

In the past i sent someone a gedcom of one part of my family (as i wasnt going to send them my whole family tree) - my mums side so, for arguments sake it started me me (it didnt but just an example) and ended with the last in the *Game / Howland* line . This gedcom was created from my existing Legacy (free version) software.
I have gone round in circles trying to work out how i did it but just cant see how it was done. If anyone understands what i am trying to say please help !

Tracey

[caljam371]

If you tag the line that you want to export (Edit - Tag Records) you can then export to a gedcom consisiting of only the tagged records (File - Export To - GEDCOM File, Click Record Selection and check All records with an individual tag of:). Be carefull you don't already have records tagged or you'll need to clear those before you start.

Good luck!

[Anne H]

Hi Tracey,

I haven't done that in a long time either but I think I just put in the starting person then ticked off the number of generations I wanted for ancestors spouses,children, etc. rather than tagging everyone...I thought that took too long.

Regards,
Anne H

[Tracey]

Thanks

I may be some time................................

[Anne H]

Hi Tracy,
Either Legacy have changed the way it's done or I was using a different software programme. Here's the instruction for Legacy...hopefully it will help. I just tried it but couldn't find where I saved it to have a look.

"Focus Groups

A Focus Group is a group built by selecting individuals, families, ancestors and descendants. The contents of a Focus Group determine who will be exported to a file or printed on a report. A Focus Group can contain as few as one individual or the entire contents of the Family File. An individual and all his/her ancestors can be added to the group with a single selection.

The Focus Group window can be reached from several locations.

1. From the Export window, click Record Selection, choose the Selected Records Contained in the Focus Group option, and then click View / Set Focus Group.

2. From the Select a Report window when either the Individual or Family tab is selected. Click the Record Selection button, choose the Focus Group Records option and then click Edit.

3. Choose Focus Group from the View menu.

4. From the Miscellaneous Searches tab of the Search window, choose the Focus Group option and then click View / Set Focus Group.



Adding New Entries

To add an individual or family or family line to the Focus Group, click one of the six Add buttons. The Add A Selection to the Focus Group window appears. Fill in the desired information and click OK. A Focus Group can hold up to 100 entry lines. All of the individuals that make up each line are combined to create the Focus Group. For example, if you add ten individuals to the list using the Add an Individual button, all ten people make up the Focus Group. If you then click Add an Individual and Descendants, all the resulting people from that group are added to the Focus Group.


Add an Individual Brings up the Name List where you can select the person to add to the Focus Group.


Add an Individual and Ancestors Displays the Ancestor Options screen. From here you can select the individual by clicking the Change button. You can then choose the magnitude of ancestors to include. This can either be all direct-line ancestors along with their siblings and spouses, or the entire ancestor line, which includes anyone linked in any way on the ancestor side of the starting individual, including all the descendants of the ancestors.


Add a Family Displays the Spouse List window. From here you can select the individual by clicking the Change button. You can also choose which parents to include in the family. In addition, you can choose to include the spouses of the individual's children. If the person had more than one spouse, you can either choose to include one of them by highlighting the name and clicking Select Spouse, or all of them by clicking All Spouses.



Add an Individual and Descendants Displays the Descendant Options screen. From here you can select the individual by clicking the Change button. If the person had more than one spouse, you can choose to include one or all of them. You can then choose how much of the descendant line you want to include. This can be either all direct-line descendants, or everyone linked to the descendant side of the starting individual, including all ancestors of the descendants.


Add Current Search Results Adds individuals in the current search results list to the focus group.


Add an Individual and Entire Family Line First displays the Name List where you can select the starting individual. The result of this option is to include everyone who is linked to the starting individual. This is the same as selecting both the Entire Ancestor Line and the Entire Descendant Line, including all spouses and siblings.


Editing an Entry

If you want to change an entry, for example to add more generations to a line or to change someone's name, click the Edit button. The Add A Selection to the Focus Group window appears. Change any information and click OK.


Deleting Entries

To remove a line from the Focus Group list, select the line and click Delete.


Clearing the List

You can clear the entire Focus Group list and start over again by clicking the Clear Entire List button.


What Will Be Included

Although you can add the same person more than once to a focus group, the individual is only printed or exported once. This is also true for overlapping entries. For example, if you include two individuals and all their ancestors, and the ancestor groups happen to have common people among them, the common records are only printed or exported once.

Saving a Focus Group

Legacy lets you save up to nine different Focus Group Lists. To save a Focus Group after building it, click the Save button. The Save Focus Group window appears. Select one of the numbered lines, enter the name for the group in the box at the bottom of the screen and click the Save button.


Loading a Focus Group

Any saved Focus Group can be loaded back into the regular Focus Group window by clicking the Load button. When the Load Focus Group window opens, select the desired Focus Group and click the Load button. The group is loaded into the Focus Group window.


Printing and Exporting a Focus Group

Focus Groups are either printed or exported depending on where the Focus Group window was opened. Focus Groups are available from the Legacy Export, GEDCOM Export, and Clooz Export windows, the Web Page Creation window (Who to Include tab) as well as the Family and Individual tabs of the Select a Report screen. In each of these locations, you can use a Focus Group by clicking on the option button next to Selected Records Contained in the Focus Group or Focus Group Records button. To make changes to a Focus Group, or to define a new group, click the View / Set Focus Group button or the Edit button. This opens the Focus Group window where you can make changes.'

Regards,
Anne H

[Tracey]

Thank you Anne !

Just had a quick *go* and it looks like i could be getting somewhere .
I dont remember it being so involved, maybe it changed in the Legacy upgrade ?

Tracey

[Anne H]

I dont remember it being so involved, maybe it changed in the Legacy upgrade ?

Very likely, Tracey. Good luck with it!

Anne

[emanday]

I'm using Family Tree Maker 2010. This has no facility to export a selected family line. I got in touch with their helpline and was told there were also no plans to add such a facility in future versions.

I really like FTM but really need to do this.

Does anyone know if there is a cheap or free program I could export a full gedcom to, then do the partial export?

I tried it using GenoPro on a friend's PC but that doesn't seem to accept all the data and has a real problem with dates.

[Hibee]

In FTM (2006), if you select File/Export File/Selected Individuals, you can form a sub-set of your tree by picking your start point person, and adding their descendants or ancestors.

Just checked FTM 2010....it's very similar.

Hibee

[emanday]

Hibee, you're a star! =D> =D> =D>

You should get a job with the FTM helpline! You obviously know more about their product than they do!

I've now got a nice separate copy of the family line I needed to send to a rellie.